Set up rapid entry page

If you plan to use Rapid Entry pages to enter payroll data (as opposed to Employee Timesheets), you must specify the pay elements and deduction and contribution elements to include in the rapid entry grid. If your rapid entry grid is already set up, use these steps to modify the grid as required.

Note: You can only select elements that have already been set up for your payroll. It is not possible to remove any element that currently has entries made for it on the Rapid Entry page. If you need to add or modify pay elements, contact your Service Delivery Team.

Prerequisites

Your payroll has been created with at least one valid Pay Element or Deduction/Contribution Element set up.

Tasks

  1. Click the Pay Period menu and click the Enter button for the pay period you want to work with.

  2. Navigate to the Rapid Entry page.Closed From the Payroll menu, select Regular Payment > Rapid Entry.

  3. Click .
  4. Select the fields to add to the grid from the Hours, Earnings, Deduction and Contribution lists. You can select as many items as required as well as multiple items from each list. As you select items, they display below the selection lists.

  5. The columns display in the order they were selected. Drag and drop the fields to reorder the columns.

    Note: Click the X to remove a field from the list. If there is no X to remove the field from the list, a value has been entered in the column. Remove the values in the column, and the X displays to remove the field.

  6. Click Apply.

  7. Click to select a sort order for the employees in the grid.
  8. Select values by which to sort and group the employees. Data is sorted by value within each group. The selected Group By field appears in a column to the right of the employee name in the grid.
  9. Click Apply.
  10. Click to select the employee information elements to include on the rapid entry grid. These fields are not for data entry.
  11. Click Apply.

Note: You cannot delete, edit, or move the display position of any element that currently has entries made for it on a Rapid Entry page

  1. Click the Pay Period menu and click the Enter button for the pay period you want to work with.

  2. Navigate to the Rapid Entry page.Closed From the Payroll menu, select Regular Payment > Rapid Entry.

  3. Click .
  4. Select the fields to amend in the grid from the Hours, Earnings, Deduction and Contribution lists. You can select as many items as required as well as multiple items from each list. As you select items, they display below the selection lists.

  5. The columns display in the order they were selected. Drag and drop the fields to reorder the columns. Click the X to remove a field from the list.

    Note: If there is no X to remove the field from the list, a value has been entered in the column. Remove the values in the column, and the X displays to remove the field.

  6. Click Apply.

  7. Click to select a sort order for the employees in the grid.
  8. Select values by which to sort and group the employees. Data is sorted by value within each group. The selected Group By field appears in a column to the right of the employee name in the grid.
  9. Click Apply.
  10. Click to select the employee information elements to include on the rapid entry grid. These fields are not for data entry. To remove an item from the grid, deselect the item.
  11. Click Apply.

  1. Click the Sort button .

    The Sort options display.

  2. From the Sort By list, select the sort option to apply.

  3. From the Group By list, select how to group the employees within the selected sort option.

  4. Click Apply.

Results

After you complete the setup of your Rapid Entry pages, the data elements you chose appear in the positions you specified on the Rapid Entry - Regular Payment and the Rapid Entry - Second Payment pages. Settings saved are not session-specific. They remain the same until you change them.

Field information

The total for the entries made on this page. Only entries made on the page are included in the totals. For comprehensive payments totals for the payroll, navigate to the Data Verification page by clicking on the link at the bottom of the page.

Select the number of employees to display per page.

Tip: Data entry is most efficient if you display the number of employees that fit on one page without scrolling. This number varies depending on the size of your page and your page resolution. Experiment to find the best number.

The drop-down lists under each of these headings contain the elements that have been set up for your payroll.

Select as many elements as you want to appear on the Rapid Entry page.

The drop-down menus under this heading contain lists of the Hours elements that have been set up for your payroll.

The drop-down menus under this heading contain lists of the Earnings elements that have been set up for your payroll.

Note: If you select Salary Override, the salary override amount is applied to the current pay period. If the amount is for a period other than the standard pay period frequency for this payroll, enter the amount on the Employee Timesheet page, allocate it to the correct pay periods and select an Applicable Period of Time. If the employee's Base Salary is $0.00, the employee's Standard Hours per Pay on the Employee Profile page.Closed From the Payroll menu, select Hire/Profile > Employee Profile. determines the insurable hours for that payroll run.

The drop-down menus under this heading contain lists of the Deductions elements that have been set up for your payroll.

The drop-down menus under this heading contain lists of the Contributions elements that have been set up for your payroll.

Use this section to select the employee information elements to include on the Rapid Entry page.

  • Pay Rate
  • Pay Type
  • Position - Displays when the Compensation feature is enabled and set up for the payroll.
  • ID Fields - When Advanced Costing is enabled for the payroll, the ID fields (Dept, X, Y, and Z) included in the Distribution Layout display. When Advanced Costing is not enabled for the payroll, only the ID Dept displays.
  • Province of Employment

Note: By default, these fields will display before any hours, earnings, deductions or contributions.

Rapid entry data can be exported to a spreadsheet. The spreadsheet includes all the data and columns entered on the rapid entry page. You can export the data after saving the page by clicking Spreadsheet at the bottom of the page.